Mr. Nguyen

In: Business and Management

Submitted By phuc99
Words 2565
Pages 11

An important function of a public housing agency is to track and manage its inventory to include materials, supplies, tools, equipment, vehicles, appliance, etc., while maintaining a strict system of accountability and internal control. It is essential. To any effective public housing operation to have a system in place that ensures that the necessary supplies, parts, tools, and equipment are on hand to perform needed maintenance repairs to the units, buildings, grounds, and other PHA property.

Housing Agencies between 250-400 public housing units are required to operate using Project Based Budgeting and Accounting unless they have opted out of asset management (an option under current rules as of the date of this writing). All PHAs are required to manage their inventory regardless of the number of projects and whether or not they are operating under asset management. If they are operating under asset management, they should maintain inventory by project unless utilizing a centralized warehouse for inventory, further discussed below.


The purpose of this manual is to familiarize you with effective management, tracking, and accountability procedures for both non-expendable and expendable items in accordance with Project Based Budgeting and Accounting requirements.


Develop an understanding of inventory management requirements under Project Based Budgeting and Accounting.

* Use the basic principles of maintaining and tracking available inventory to develop a system which will adequately account for maintenance materials and appliances * Track the inventory in the warehouse and on PHA property * Forecast the appropriate times for restocking inventory based upon in-stock quantities and warehousing space * Plan for purchasing inventory * Budget for inventory purchases


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