Virtual Meetings: Smart Management Analysis

In: Computers and Technology

Submitted By hebes99
Words 1521
Pages 7
Virtual Meetings: Smart Management Analysis
Jeff Hebert
April 27, 2012
City University, Bellevue, WA
Virtual Meetings: Smart Management Analysis Teleconferencing and video conferencing are a technologies that allow individuals to conduct meetings virtually. A virtual meeting can be as simple as a multi person conference call, to a full blown video meeting with several individuals from all over the world. Technology advances and increases in travel costs have made virtual meetings an attractive option for both small and large businesses. However, companies must be aware of the risks of virtual meetings and implement proper precautions to avoid loss of intellectual property or sensitive company information. This paper will analyze case study Virtual Meetings: Smart Management (Laudon, K. & Laudon, J., 2012, pg 62)
The American Telephone and Telegraph introduced the concept of teleconferencing in the 1960s through its Picturephone device (Furnem 2007). Initial Picturephone’s were small Cathode Ray Tube (CRT) units with a small camera built into the housing. Many units were designed to sit on a desktop with the average unit size being approximately 6 inches. It would be several years before color would be available on the Picturephone (Wikipedia n.d.a). AT&T was one of the first to offer Picturephone service to businesses. Initial cost was high at approximately monthly cost of $169, plus 25 cents per minute after the first 30 minutes. (Wikipedia n.d.a). The high cost of use along with a slow scan picture rate greatly limited the appeal of the Picturephone. At its peak Picturephone service had about 500 subscribers, with the service fading away in the 1970s and finally ceasing in the mid 1970’s. Increase cost of travel along with advances in technology, mainly the internet, faster computer processors, smaller web cameras, and…...

Similar Documents

Virtual Meeting

...HP, and Polycom, supply these products. 3. What are the ways in which videoconferencing provides value to a business? Would you consider it smart management? Explain your answer. Ans-2: Yes, I would consider it smart management because in businesses where the company men need to interact and communicate constantly with people from various locations especially foreign, it is a very effective. It allows for 'better' meetings as well: it's easier to meet with partners, suppliers, subsidiaries, and colleagues from within the office or around the world on a more frequent basis, which in most cases simply cannot be reasonably accomplished through travel. They can also meet with contacts that they wouldn't be able to meet at all without videoconferencing technology. Moreover, videoconferencing makes it possible to reach the customers faster and close the deal quicker. 4. If you were in charge of a small business, would you choose to implement videoconferencing? What factors would you consider in your decision? Ans-3: There are some factors which should be considered in making the decision of whether videoconferencing should be implemented. It is important for a company to make sure it really needs the technology to ensure that it will be a profitable investment. Companies should determine how their employees conduct meetings, how they communicate and with what technologies, how much travel they do, and their network's capabilities. 5. One consulting firm has......

Words: 454 - Pages: 2

Virtual Meetings: Smart Management

...Group meetings can be done through face to face conference or the web conference. Face-to-face meetings require individuals to be in the same place at the same time whereas virtual meetings reach across geographical boundaries to even the most remote locations. Each kind of conference has its own pros and cons. Face-to-face meetings and conferences can cost a great deal due to travel expenses, accommodations, venue rental, and the packing and shipping of displays. According to Bloomberg Businessweek, a virtual meeting or teleconference can save 50 to 80 percent of the costs of a face-to-face meeting. Virtual meetings may lower the costs and eliminate the geographical distances between attendees, but they sometimes fail to achieve the active participation of attendees. In these tough economic times, advancing technologies are making virtual events not only a less expensive replacement for physical meetings but also a superior one. The objectives of the meetings and events are to exchange information and to network. Virtual meeting and event technology can facilitate these two objectives easily. Considering the need and worthiness of virtual meeting, I will select the proper web conferencing software. Planning and preparation is everything when it comes to running a successful web conference so I will take care of the following steps while preparing for a web conference. 1. Pre-planning: I would prepare and send the conference invitation one or two weeks before the......

Words: 779 - Pages: 4

Virtual Meeting

...What is actually virtual meeting on business? Recent years, advanced technology brought a lot of new opportunities in our life and on our businesses meanwhile these technological improvements get inside our life day by day. Virtual meeting is one of these opportunities which many businesses are using it and many of them will use in the future. Virtual meeting is having a meeting by using internet connection virtually with the other branches or other related companies that you work with. “Virtual meetings will never eradicate the need for traditional face-to-face meetings, but they often provide the least expensive means of bringing people together” (2011, Mittleman). As long as companies remain, people who work within these companies will travel to other countries or cities to have meetings but virtual meeting which is videoconferencing and telepresence will decrease these travels. What are the advantages of the virtual meetings on an organization? Maybe 15 years ago, if we talked about a virtual meeting, it would be so weird but now this is very common way to have a meeting and will be more than now. There are a lot of advantages of the virtual meetings first and important one for a business is saving time. The other important advantage is saving money. These two important things are actually main factors to consider for many businesses anytime. These virtual meetings will reduce your employees to travel for a meeting sometimes these meetings can last 1 week or...

Words: 808 - Pages: 4

Virtual Meeting Scenario

...Virtual Meeting Scenario COMM 315 May 20, 2013 Virtual Meeting Scenario The Virtual Meeting Scenario is a multimedia virtual assembly of a global organization in which employees will work together on a project. The employees are from different parts of the world. Pablo is an office manager with many accomplishments from Mexico his personality appears laid back and cheerful. Sam shares he is hard worker from the United States his personality is vocal and to the point. Lifang Lin is slow to speak and from China she listens to the individuals and thinks before she speaks. There are obstacles appearing in the scenario. The lack of respect among Pablo and Sam is an obstacle. The comment Sam makes is offensive to Pablo as well as other team members. Sam’s culture comments are a reflection of his own personal views and not the company he represents. His leadership role may seem to reflect the same opinion the company has about diverse cultures. The jokes Sam made are inappropriate for trying to establish mutual grounds to conduct business practices cross culturally. Pablo describing himself as a handsome person could also raise questions about his personality as well as set the tone for the company. His remarks could mean the company hires attractive individuals and discriminate against others who may appear less attractive. His comments can also bring up questions that the company may have potential different sex issues...

Words: 1064 - Pages: 5

Virtual Meetings: Smart Management

...very slow and inconvenient. Only one application could be ran at once and the over-all speed of the phone was slow. Some of the capabilities that all of these mobile devices share are the ability to receive e-mails, download multiple applications, and all have security capabilities that keep information used or stored on the phone private. Q2: Three applications that would be useful to download on the iPhone would be Saleforce Mobile, FedEx Mobile, and Cisco WebEx Meeting Center. Salesforce Mobile would be beneficial to businesses because it allows you to access business and client data at all times, log sales, and even check charts or graphs if needed (Apple). FedEx Mobile makes it easy to track shipments sent out or coming into the company (Apple). Just put the tracking number in and name the order and you’ll always know where it is. Cisco WebEx Meeting Center is an app that allows you to be in meetings even when you can’t actually be there (Apple). It enables you to keep up with the meeting and even interact in it. Three applications that would be useful to download to the iPad would be Roambio-Visualizer, CNBC Real-Time, and Omni Graffle. The Roambio-Visualizer makes business data easier to read and analyze helping businesses decision-making process (Apple). CNBC Real-Time helps business keep up with the stock market. Through this app businesses can make “stock watchlists and stay up-to-date with exclusive breaking business and news alerts (Apple).” The......

Words: 1692 - Pages: 7

Virtual Meeting

...distinction between video conferencing and telepresence. Videoconferencing uses low technology but telepresence uses higher technology. Videoconferencing’s performance quality is low but telepresence performance quality is very high. Videoconferencing installation cost is not much expensive but telepresence installation cost is very much expensive. Big and small both organizations use Videoconferencing but only big organization can use telepresence because of its high expense. Question3: What are the ways in which videoconferencing provides value to a business? Would you consider it smart management? Explain your answer. Answer: The ways in which videoconferencing provides value to a business is saving the cost and time. Videoconferencing can be more direct that communicating through email, letter immediately. However, if the business required a lot of customer, I would consider it smart management to utilize videoconferencing, staff training, and product demonstrations....

Words: 283 - Pages: 2

Virtual Meeting

...VIRTUAL MEETINGS: SMART MANAGEMENT Group - 3 Team Members Lokesh Singal Hardik Trivedi Raju Dandwani Nikunj Suhagiya Zayn Shaikh Index ● ● ● ● Introduction Case Study Questions MIS In Action References Introduction ● What are virtual meetings? 4 Videoconference ● A videoconference allows individuals at two or more locations to communicate simultaneously through two-way video and audio transmissions. ● Growing at an annual rate of 30 percent. ● Examples: 1. Rip Curl, a producer of surfing equipment, uses videoconferencing to help its designers, marketers, and manufacturers collaborate on new products. 2. Executive recruiting firm Korn/Ferry International uses video interviews to screen potential candidates before presenting them to clients. 3. Zomato also uses Skype for interviewing potential candidates. 5 Telepresence ● The top-of-the-line videoconferencing technology is known as telepresence. ● It is defined as a sensation of being elsewhere, created by virtual reality technology.[1] ● Prices for fully equipped telepresence rooms can run to $500,000. 6 Case Studies Questions 1. One consulting firm has predicted that video and Web conferencing will make business travel extinct. Do you agree? Why or why not? 7 Case Studies Questions 2. What is the distinction between videoconferencing and telepresence? 8 Case Studies Questions 3. What are the ways in which videoconferencing provides value to...

Words: 391 - Pages: 2

Virtual Meetings: Smart Management taking the video/ web conferencing option to save money. Case Study, Virtual Meetings: Smart Management states that “Videoconferencing is now growing at an annual rate of 30 percent”. This confirms that videoconferencing is on the increase therefore we can only assume that business travel must be decreasing and will eventually be non-existent. Video/ web conferencing has become easily accessible for most businesses around the world and is much more convenient than organising flights and accommodation to attend those important meetings. There is less risk of not being able to attend a meeting due to flight delays or cancellations and if a meeting has been cancelled at the last minute there will be no expenses due to flight or accommodation cancellation charges. There are a variety of video conferencing products in the market as well as web based programs making this option readily available to businesses. Videoconferencing products can be a significant expense incurred at the start but these costs will mean a large saving on travel expenses that will either be reduced or no longer exist. Most web based conferencing products are free so this would mean no initial out lay. These free programs are not always of the best quality but are a good option to test out if video/ web conferencing is the best way forward for a business. These options would take away the “face-to-face” factor of a meeting and the personal touch such as a handshake that some clients,......

Words: 2577 - Pages: 11

Virtual Meetings Video Conference

...CASE STUDY “Virtual Meetings: Smart Management” 1. Please read the case study that starts on the next page. 2. Answer all 5 questions below. Executive Summary (DRAFT) The purpose of this case study is to provide an objective view to the viability of implementing Virtual meetings or video conferencing within an organisation. This study will analyse in Question 1 whether or not in the future, business travel between companies and external organisations will be necessary or will this become an out-dated form for business collaborations . The comparison of telepresence over video conferencing will also be discussed in Question 2, whilst there are indeed benefits using telepresence, the cost of establishing this type of communication can be prohibitive for many organisations. This report examines in Question 3 the actual value that is provided to an organisation that adopts video conferencing as a form of business communications and whether or not it is determined as being smart management.  This report in question 4 will evaluate what factors should be considered in determining whether a small business is suitable for implementing video conferencing as a channel to support their business decisions and planning. Preparation for a web conference is discussed in Question 5, outlining the steps that are required and technologies to be used when commencing a web conference, taking into account the differences between web conferencing and face-to-face meetings. (WORD......

Words: 3022 - Pages: 13

Virtual Meeting Scenario Paper

...Virtual Meeting Scenario Paper COMM 315 Joy Chandler, RN April 27, 2015 Martin Carr, Professor In our ever changing world, companies have to adopt new strategies to remain current in their ways of communicating and connecting with partners and exchanging information among members of a team on a global level. Time and space are no longer barriers for the communication process with the advancements with technology nowadays. Since the dawn of communication enhancers such as the internet and cell phones, communication happens at lightning speed. According to the website Educase Learning Initiative, the definition of a virtual meeting is a meeting is that is held in real-time interactions that takes place over the Internet using methods other than face to face interaction such as, “audio and video, chat tools, and application sharing” (Educase Learning Initiative, 2006). Even with these advancements, those who engage in these methods of communicating still have the responsibility of remaining abreast of acceptable cultural norms, etiquette and being both culturally sensitive and respectful. In other words while the virtual meeting eliminates some communication barriers in the sense of space and time, this methods relies solely on the efforts of the speaker and the listener to communicate effectively. Not being face to face takes away from the largest part of communication which would be body language to aid with getting information across more effectively. This is why it......

Words: 885 - Pages: 4

Virtual Meetings Smart Management

...more advanced technology than videoconferencing. “ The top-of-the-line videoconferencing technology is known as telepresence. Telepresence strives to make users feel as if they are actually present in a location different from their own.” 3. There are many ways in which videoconferencing provides value to a business. Cost effectiveness and efficiency are two of them. For example, it allows sales representatives to do their presentations without meeting with customers face to face. Employees are also able to work at home while conducting meetings with other colleagues through videoconferencing. I consider it to be smart management simply because it will reduce the cost for traveling while improving the efficiency of conducting meetings with a variety of different groups around the world. 4. If I were in charge of a small business, I would make sure that the company really depended on the technology to gain a profitable venture before implementing videoconferencing. If the employees relied heavily on conducting meetings with people around the world, and the products could be easily demonstrated by salespersons through videoconferencing, I would consider implementing videoconferencing. Conversely, if the business depended more on face-to-face interaction with others , I would not consider it....

Words: 386 - Pages: 2

Virtual Management

...Virtual Management: A New Way to Manage Virtual Management: A New Way to Manage Technological innovation has been a driving force in the growth of e-business organizations. The e-organization growth has spawned new leadership methods and business processes aimed at maintaining competitiveness in a changing global economy. One business model attributed to the technical revolution is virtual models. This paper is intended to argue that traditional business management, methodology, and structures are failing to accommodate an ever-changing global environment, characterized by hyper-competitiveness, and the exponential increase of information systems design. The current virtual model is managed using out of date management theories, performance metrics, and technical innovations, thus creating a need to update the open systems thinking and organizational theory of the virtual model. As an open system, virtual environments are quickly becoming the new wave of business organizing. Open Systems Organizational Theory Jones (2010) defines organizational theory as “the study of how organizations function and how they affect and are affected by the environment in when they operate” (p.7). Organizational theory maintains a master relationship with organizational structure, organizational change and design, and organizational culture. Organizational structure is “the formal system of task and authority relationships that control how people coordinate their...

Words: 1935 - Pages: 8

Virtual Meetings: Mis in Action

...Virtual Meetings: MIS IN ACTION 1.) WebEx offers different types of products and services for both small-medium and large businesses. WebEx is a very useful system for business. The WebEx can be used on desktop, laptop, smart phone as long as internet is acquired. You can use it to have a meeting or demonstrate a product everywhere and anytime. It also can make a sales presentation and hold a webinar or press conference. It didn’t limit by time, place or other factors. You can save time and money because you don’t have to care about finding a cozy place and also don’t need to print out the files. It helps many multinational enterprises to decrease their cost from business trip and personnel costs. 2.) WebEx does more than just meetings. WebEx can do almost anything, from holding a press conference, to demonstrating a product, making a sales presentation, conducting remote training, or even collaborating on design, name it. WebEx can do them. As they say, how you use it is only limited on your imagination. Web Conferencing allows conference participants to not only speak to and hear each other or simply just give feedback as compared to conference calls or even face-to-face meetings, but also share notes, view multimedia presentations, even work through ideas on an electronic white board. 3.) When you meet online, you remove many of the constraints that can make meetings a challenge - like getting everyone in the same place at the same time. In Web......

Words: 268 - Pages: 2

Virtual Meetings

...Virtual Meetings: Smart Management This is just my opinions—no research as yet. Question 1 This is a yes and no. In the immediate future—no. * Australian bandwidth is not adequate in the majority of country areas which still rely on slow broadband, wireless, satellite, dial-up. By this I am talking about the quality necessary for real face-to-face communication. I think the poor audio and video performance (delays) stated in the case study still exist, making the video conference experience less than ideal. I don’t know if the NBN will improve this, but I believe that this is still the major obstacle to videoconferencing still not taking off. * Cost is prohibitive for the majority of businesses, and possibly outweighing any cost advantage of reduced travel. * If extinct means never, then no, it won’t replace face-to-face meetings. This is still fundamental to business operations. A face-to-face meeting at some stage will still be desirable and probably necessary * Web conferencing, using webcams, still have a place in providing a video contact option, if you are prepared to accept any lower quality that you may experience. * If you can access another companies’ high quality videoconferencing equipment (rent the access time) then this may provide an alternative. There may be an argument for community based videoconferencing equipment. Question 2 Telepresence is videoconferencing technology that makes you feel as though you are actually......

Words: 453 - Pages: 2

Virtual Meeting: Smart Management

...Virtual Meetings: Smart Management-1 Case # 2 Analysis and Evaluation: Virtual Meetings: Smart Management Kiko Nyambi January 20,2012 Virtual Meetings: Smart Management-2 Case Analysis and Evaluation: Virtual Meetings: Smart Management. When looking at virtual meetings: Smart Management we are not only looking at the technologies used but also the benefits they provide. The way the internet has developed has made things like videoconferencing, and its extension, telepresence, a much cheaper, easier and a more accessible way to do business. This report looks primarily at reduced business travel and its associated costs, the environmental benefits, the differences in videoconferencing and telepresence, how these things add value to a business, if they are needed at all by a business and how they are changing the way we prepare for business......

Words: 3390 - Pages: 14

124 komentarze | Descargar Office Professional ..ISO | Frosted Window Tint Etch Privacy Film Frost Self Adhesive Sticky Back Plastic